Auto Repair Invoice Generator
Create a professional auto repair invoice or estimate as a PDF, free and without an account. Parts and labor lines, sales tax applied only to taxable items, clean layout. Your data stays in your browser: nothing is sent to a server.
What an Auto Repair Invoice Should Include
A professional repair invoice protects you as much as it informs your customer. Make sure yours shows:
- Your shop identity: name, address, phone, email — and EIN if you invoice businesses;
- The customer and the vehicle: name, license plate or VIN, make and model, mileage at service;
- Itemized parts and labor: quantity and unit price for each line, not just a lump sum;
- Sales tax: applied to taxable lines at your local rate — rules on labor vary by state;
- A sequential number and the date, plus your payment terms.
The generator above pre-fills this structure: you only fill in your lines.
Beyond the Occasional Invoice
This generator is handy for an invoice now and then. But as volume grows, retyping everything gets expensive: no customer history, no payment tracking, invoice numbers to watch by hand.
MekaDesk keeps the same principle — simple and fast — and adds customer and vehicle records, the estimate → repair order → invoice pipeline, automatic numbering, email sending and payment tracking. It even works offline, and it's $14.99/month all included.
Frequently Asked Questions
Is this invoice generator really free?
Yes. The PDF is generated entirely in your browser — no account, no watermark, and none of your data is sent to a server. Your shop details are only saved locally on your device.
Is labor taxable?
It depends on your state: in many states repair labor is exempt from sales tax while parts are taxable, in others both are taxed. Mark each line as taxable or not — the tax rate applies only to taxable lines. When in doubt, check your state's rules or ask your accountant.
Estimate or invoice — which one do I need?
An estimate is the written quote before the work — many states require one, plus the customer's authorization, before repairs begin. The invoice comes after the work is done. Switch the document type at the top of the form to produce either.
Invoicing every day? Stop retyping.
MekaDesk is shop management software for independent auto repair shops: customers, vehicles, estimates, repair orders, invoices, parts inventory. $14.99/month, 14-day free trial, no credit card.
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